Updated: August 26, 2021. Effective until further notice.
This Onsite Vendor Policy Regarding COVID-19 (“Policy”) applies to all vendors, service providers and contractors (collectively “contractors”) who will be performing services on-site at a Fredrikson & Byron (“Firm”) office located in the United States. Contractors are responsible for ensuring their employees and agents adhere to this Policy.
The Firm’s policies with respect to COVID-19 are based on recommendations set forth by the United States Centers for Disease Control and Prevention (“CDC”), state health departments, local requirements, transmission data, and evolving best practices. The Firm reserves the right to update or amend this Policy at any time.
Vaccinations for COVID-19 are Required
Vaccinations for COVID-19 are now widely available in the United States, are the best pathway out of the pandemic, and will improve our ability to protect our personnel, business partners, and communities.
Effective Monday, October 4, 2021, it is a requirement for all contractors working in our offices or attending firm-related meetings and events to be fully vaccinated for COVID-19.
Being “fully vaccinated” means at least 2 weeks have passed after receiving the second dose in a 2-dose series, such as Pfizer or Moderna vaccines, or after receiving a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
This vaccination requirement in this policy does not apply to couriers or similar delivery personnel who are momentarily dropping off or picking up packages from the mail delivery center or a single location, but does apply to those contractors who spend more than a de minimis amount of time within Firm offices including those collecting recycling or trash from multiple locations.
Face Coverings are Required
Wearing facial coverings reduces the risk of infection for each of us who wears them as well as for those around us.
In light of the current spread of COVID-19’s highly infectious Delta variant, the CDC recently updated its guidance for fully vaccinated people to recommend that everyone wear a face covering in public indoor settings in areas of substantial or high community transmission. Transmission rates are tracked daily on CDC’s COVID Data Tracker.
In light of the updated CDC guidance, effective immediately, contractors and all others working in our offices or attending firm-related meetings are required to wear face coverings in our U.S. offices at all times, regardless of vaccination status, in communal areas or when near others. Contractors also are expected to comply with all other CDC and governmental guidelines regarding COVID-19 safety protocols as they exist from time to time.
For clarity, use of face coverings is not required when working alone (e.g. in an individual workstation or office) or actively eating or drinking, or as needed for active participation in hearings, presentations or depositions.
Illness: No Access or Entry
Personnel and contractors are not permitted on-site or at firm events if they are ill.
COVID-19. Do not come into a Firm office or attend a Firm meeting or event while you are ill with a presumptive case (e.g. experiencing symptoms) or confirmed case of COVID-19. You should isolate and not come into a Firm office, or attend a Firm meeting or event until these 3 things have happened:
- You have had no fever for at least 24 hours (that is two full days of no fever without the use medicine that reduces fevers); and
- Other symptoms have improved (for example, when your cough or shortness of breath have improved); and
- At least 10 days have passed since the date your symptoms first appeared or, if you remained asymptomatic, at least 10 days have passed since the date of your positive test.
Other Illness. If you have symptoms of any virus or other respiratory illness (including influenza),do not enter our offices or attend firm-related meetings or events until at least 24 hours after being free of fever (100.4 degrees F or 38 degrees C) or signs of a fever without the use of fever-reducing medications.
Vendors who are at a Firm office and display one or more symptoms of illness, or fail to comply with this policy, will be directed to leave the premises.
Quarantine after a Close Contact
“Close contact” includes being within six feet of a person for 15 minutes or more over a 24-hour period. Contractors (who are fully vaccinated) who have had close contact with an individual who is ill with COVID-19 are not restricted from performing on-site work or attending Firm events or meetings provided they (i) are not experiencing any symptoms of illness, and (ii) wear a face covering on-site and at indoor meetings or events for 14 days after exposure. Such individuals should monitor themselves for symptoms and should get tested 3-5 days after exposure.
In accordance with this Policy, unvaccinated contractors are not permitted to work on-site at a Firm office. For any unvaccinated couriers or similar delivery personnel who are momentarily dropping off or picking up packages from the mail delivery center or a single location (or in the event that any exception is made for brief work solely in the Firm’s sole discretion, upon written authorization and subject to testing and other requirements), any such unvaccinated contractors who have had close contact with an individual who is ill with COVID-19 are strictly prohibited from coming into a Firm office or attending a firm event or meeting during the required self-quarantine period of 10 full days after close contact (or alternatively, 7 full days after close contact with a negative test result from a PCR test conducted on day 5 or later after the close contact) provided that the contractor has not experienced any symptoms and has not remained in contact with someone who has COVID-19 during the quarantine period.